Email automation ideas
Click here for Top Ten Discussions. CLICK HERE for Q & A Homepage
Receive Free Rental Owner Updates Email:  
MrLandlord Q & A
Email automation ideas (by Jason [VA]) Oct 4, 2022 1:09 PM
       Email automation ideas (by LordZen [MA]) Oct 4, 2022 2:37 PM
       Email automation ideas (by Vee [OH]) Oct 4, 2022 4:05 PM
       Email automation ideas (by Laura [MD]) Oct 4, 2022 5:12 PM
       Email automation ideas (by Landlord ofthe Flies [TX]) Oct 4, 2022 5:35 PM
       Email automation ideas (by Hoosier [IN]) Oct 4, 2022 5:56 PM
       Email automation ideas (by MikeA [TX]) Oct 5, 2022 12:10 AM
       Email automation ideas (by small potatoes [NY]) Oct 5, 2022 11:05 AM
       Email automation ideas (by James [GA]) Oct 5, 2022 4:55 PM
       Email automation ideas (by Dee Ann [WI]) Oct 6, 2022 10:16 AM
       Email automation ideas (by BRAD 20,000 [IN]) Oct 8, 2022 10:49 PM

Email automation ideas (by Jason [VA]) Posted on: Oct 4, 2022 1:09 PM

Iíve recently automated the reminder emails that I normally send out to my tenants and Iím out of ideas on what else to remind them of.

The automation pulls the lease start date from their application and sends them a reminder email when their air filter is due to be changed. It will send them every 30 days if they have pets or every 45 days if they donít. It also has information about the filter with size (specific to their property) with a link to buy one. I also include instructions on how to change it.

I also have annual reminders for things like smoke detector battery replacement/testing.

I also have various reminders for countertop maintenance (different messages/intervals for butcher block or granite).

Canít hurt to pester them. Are there any others you would add?

Email automation ideas (by LordZen [MA]) Posted on: Oct 4, 2022 2:37 PM

Great System Jason, congrats, I think you cover all, Yearly or Quarterly Maintenance visit that includes Plumbing check for leaks, test the smoke detectors and the fire extinguisher if you provide them, check basement for any unpleasant entry in and out for mices and others critters... Check water tanks, heating system etc etc.

Pest Control visit.

If they have carpet a reminder to do a deep cleaning once a while depend on the tenant.

In these reminders, also note where is your website, how to report maintenance issues, bla bla bla...

Maybe once a year a survey to know how you doing, what needs improvement bla bla bla.

Email automation ideas (by Vee [OH]) Posted on: Oct 4, 2022 4:05 PM

I think I would use this to remind them of -The maintenance Staff- visiting to change the air filter - 3 months should be enough, and do the smoke detector test every other visit - I want to know these things are working in person.

Email automation ideas (by Laura [MD]) Posted on: Oct 4, 2022 5:12 PM

Don't know if it is cold enough where you are, but every fall remind them to turn off the water to the spigots going outside so they do not freeze..

Email automation ideas (by Landlord ofthe Flies [TX]) Posted on: Oct 4, 2022 5:35 PM

Maybe have a database for your scheduled on-site work and have it automatically send all the proper notices days before each visit. All you have to do is schedule the repair and the rest of it is done automatically.

Could send receipts/invoices, etc.

If you have IP cameras, you could set them up to send you a photo if motion was tripped after dark.

Email automation ideas (by Hoosier [IN]) Posted on: Oct 4, 2022 5:56 PM

You are in Virginia, not sure how cold it gets but maybe reminder before the frost to remove any hoses from exterior hose bibs.

If you have houses with crawlspaces that have adjustable vents, they should be open in summer and closed in winter, although this is one I'm wary of having tenants do because the vents can be easily damaged...depends on the type of vent.

Lastly, maybe a "tip" on how to make their waste disposal smell using vinegar and ice...they will do the maintenance for you!

Email automation ideas (by MikeA [TX]) Posted on: Oct 5, 2022 12:10 AM

Take the trash out, mow the lawn, sweep the floor, clean the bathroom, do the dishes stacked in the sink?

Email automation ideas (by small potatoes [NY]) Posted on: Oct 5, 2022 11:05 AM


I'd be weary of inundating them too much because they might get automatically deleted. If you keep with the email stream you might try mailchimp or constant contact to track who opens them. Otherwise I believe larger RE groups have newsletters that people might open at a higher rate.

Email automation ideas (by James [GA]) Posted on: Oct 5, 2022 4:55 PM

I'm with small. Do you have a tracking pixel to see what your open rate is? If so what is it? --91.41.xx.xx

Email automation ideas (by Dee Ann [WI]) Posted on: Oct 6, 2022 10:16 AM

Depending on your furnace and tenant pool, I'm leary of tenant changing furnace filters. Just last week someone did this without telling us and before our scheduled maintenance. Furnace did not come on because the furnace door was not closed properly. --75.11.xx.xx

Email automation ideas (by BRAD 20,000 [IN]) Posted on: Oct 8, 2022 10:49 PM


Mix in some fun stuff, riddles, Happy Thanksgiving, etc. so they will read the emails. Young people want to see some "authentic" personality in messages.

ME? I use SimpleTexting and send text blasts. They can be scheduled in advance.

Statistics show people do not open emails any more, ESPECIALLY younger folks.

MY 40 year old children do not look at emails.

Statisitcs show that almost EVERYONE at least LOOKS AT the text because it's on their phone and that's how they watch foe messages from their friends.


Subject: RE: Email automation ideas
Your Name:
Your State:

Email automation ideas
Would you like to be notified via email when somebody replies to this thread?
If so, you must include your valid email address here. Do not add your address more than once per thread/subject. By entering your email address here, you agree to receive notification from every time anyone replies to "this" thread. You will receive response notifications for up to one week following the original post. Your email address will not be visible to readers.
Email Address: