Organizing Rental Keys
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Organizing Rental Keys (by Marie [OK]) Jul 7, 2019 11:19 AM
       Organizing Rental Keys (by myob [GA]) Jul 7, 2019 11:26 AM
       Organizing Rental Keys (by Deanna [TX]) Jul 7, 2019 11:39 AM
       Organizing Rental Keys (by Robert j [CA]) Jul 7, 2019 12:01 PM
       Organizing Rental Keys (by NE [PA]) Jul 7, 2019 12:04 PM
       Organizing Rental Keys (by Me [CA]) Jul 7, 2019 12:13 PM
       Organizing Rental Keys (by WMH [NC]) Jul 7, 2019 12:24 PM
       Organizing Rental Keys (by Rich [PA]) Jul 7, 2019 12:33 PM
       Organizing Rental Keys (by Deanna [TX]) Jul 7, 2019 12:46 PM
       Organizing Rental Keys (by WMH [NC]) Jul 7, 2019 1:10 PM
       Organizing Rental Keys (by Live The Dream [AZ]) Jul 7, 2019 1:13 PM
       Organizing Rental Keys (by plenty [MO]) Jul 7, 2019 1:15 PM
       Organizing Rental Keys (by Marie [OK]) Jul 7, 2019 2:47 PM
       Organizing Rental Keys (by razorback_tim [AR]) Jul 7, 2019 4:18 PM
       Organizing Rental Keys (by WMH [NC]) Jul 7, 2019 4:43 PM
       Organizing Rental Keys (by Roy [AL]) Jul 7, 2019 5:29 PM
       Organizing Rental Keys (by Rob [MA]) Jul 7, 2019 6:32 PM
       Organizing Rental Keys (by BRAD 20,000 [IN]) Jul 8, 2019 1:56 AM
       Organizing Rental Keys (by BRAD 20,000 [IN]) Jul 8, 2019 2:03 AM
       Organizing Rental Keys (by Roy [AL]) Jul 8, 2019 5:53 AM
       Organizing Rental Keys (by Steve [MA]) Jul 8, 2019 7:18 AM
       Organizing Rental Keys (by Carolyn [MO]) Jul 8, 2019 7:57 AM
       Organizing Rental Keys (by Nellie [ME]) Jul 8, 2019 8:21 AM
       Organizing Rental Keys (by Roy [AL]) Jul 8, 2019 2:05 PM
       Organizing Rental Keys (by Landlord ofthe Flies [TX]) Jul 8, 2019 6:00 PM
       Organizing Rental Keys (by 6x6 [TN]) Jul 8, 2019 6:48 PM
       Organizing Rental Keys (by ned [AL]) Jul 8, 2019 8:19 PM
       Organizing Rental Keys (by DON [PA]) Jul 9, 2019 12:07 AM
       Organizing Rental Keys (by WMH [NC]) Jul 9, 2019 7:47 AM
       Organizing Rental Keys (by Hoosier [IN]) Jul 9, 2019 3:55 PM
       Organizing Rental Keys (by ned [AL]) Jul 9, 2019 8:11 PM

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Organizing Rental Keys (by Marie [OK]) Posted on: Jul 7, 2019 11:19 AM
Message:

State Specific Question About: OKLAHOMA (OK)

Any suggestions on organizing rental property keys for 25 units? --68.12.xx.xx




Organizing Rental Keys (by myob [GA]) Posted on: Jul 7, 2019 11:26 AM
Message:

You could buy one? Metal with lock.

We use wooden decorative box with doors like a dart board wall unit. It was a tea cup box. We hung hooks under each shelf (staggered them) . Looks like furniture piece but kept locked up in safe closet with guns and ammo.

Ho[pe that doesn't make me a bad person? yes guns are loaded. --99.103.xxx.xxx




Organizing Rental Keys (by Deanna [TX]) Posted on: Jul 7, 2019 11:39 AM
Message:

I used to use colored key caps and carabiners to keep things straight. It worked-- but the hard part was keeping track of the locks I wasn't using, but would reuse elsewhere in the future. I kept them in gallon baggies with their keys, but pieces would break and go missing, or stuff would get mixed up.

Now I use ll locks. I have a small 8.5x11 bin to keep spare tenant keys and cylinders I'm not using. Each set has its own sandwich baggie. Stuff that's in use is in one bigger bag; stuff that's available for use in the future is in a different bag. My keyring has two keys: one to open any lock in use, one to switch out locks in use. --107.77.xxx.xx




Organizing Rental Keys (by Robert j [CA]) Posted on: Jul 7, 2019 12:01 PM
Message:

It all depends on where you plan to store your keys. Is it in the manager's apartment. For you use during travels?

You need to be careful not to put the address of the keys on the box in case they get stolen. This has happened to may clients of mine (I'm a contractor) and we had to re-keys all locks immediately or be responsible for any tenant losses.

For my manger's I place the keys in a METAL Hanging SAFE with a six-digit code. The safe door will not stay open. This way when someone enters the manager's unit to pay their rent, the keys aren't exposed. --47.156.xx.xx




Organizing Rental Keys (by NE [PA]) Posted on: Jul 7, 2019 12:04 PM
Message:

I have a love/hate relationship with landlord locks.

I love how easy they are to switch out the cores. I hate how expensive they are and I've found them difficult to install compared to any random off the shelf lock/knob.

That being said, I am switching all locks to landlord locks upon turnover. --50.32.xxx.x




Organizing Rental Keys (by Me [CA]) Posted on: Jul 7, 2019 12:13 PM
Message:

I have hooks on the back of one of my doors. The keys for each unit are in a row and each key is labeled with just the apartment number (not the street address) in case they fall into the wrong hands. Since the door is always opened, they're in a place that you can't see and most burglars wouldn't think to look. --45.50.xxx.xxx




Organizing Rental Keys (by WMH [NC]) Posted on: Jul 7, 2019 12:24 PM
Message:

Landlord Locks. I carry two keys: the Master to open all the door and the Control to change any core.

Biggest issue now is remembering which core was installed where! Don't want to put the same core in the same house ever.

But someone said the cores are only $8 or so, so if that's true, maybe I should be tossing the old ones and buying new? --50.82.xxx.xx




Organizing Rental Keys (by Rich [PA]) Posted on: Jul 7, 2019 12:33 PM
Message:

One of my smartest early decisions I made as a landlord was using Landlord Locks. In the past 20 + years, all of the apt locks have been converted over and I only have to carry the master key, which opens every door included utility rooms, entry doors and all apts. After purchasing your original set (I have 15 units) and 5 or so extras, I rotate locks from one building to the others as units open up. I replace the circular metal face plate (purchase these in bulk from Locklord Locks) so the locks look brand new when reinstalling.

Just do it and you will not regret the decision.

--100.6.xxx.x




Organizing Rental Keys (by Deanna [TX]) Posted on: Jul 7, 2019 12:46 PM
Message:

WMH, I keep a running spreadsheet on my computer. Address, lock ID #, date installed, date removed.

If I ever want to re-use one of mine, I can tell at a glance (or with a quick ctrl-f) "It's been three years since it was last in use" and "It was last used on a house a mile away from the new house." --96.46.xxx.xx




Organizing Rental Keys (by WMH [NC]) Posted on: Jul 7, 2019 1:10 PM
Message:

Deanna, DH was doing this but it quickly got out of control somehow. One of the drawbacks to LL Locks is that it doesn't really matter most of the time, until you have a turnover.

Also some houses have one door, some have two, a few with three and one with four, and some padlocks out there too.

Just a few cores in the box but the Tenant Keys seem to be reproducing like wire coat hangers used to LOL! The ring of spare tenant keys is FULL somehow.

I sat down the other day and figured out where MOST of the actual cores are installed right now... --50.82.xxx.xx




Organizing Rental Keys (by Live The Dream [AZ]) Posted on: Jul 7, 2019 1:13 PM
Message:

I have one of those metal wall cabinets. Also I had a rack in my truck. I use those little white cards to write what the keys go to.

Old locks, the keys are taped to the lock.

And then there's the box of keys that must go to something. I should throw them all out, but I know the day after I do I'll find all the locks those keys go to.

And then there's my ring of bump and skelton keys... --47.216.xx.xxx




Organizing Rental Keys (by plenty [MO]) Posted on: Jul 7, 2019 1:15 PM
Message:

I use three clear zipper pencil bags for keys. One bag holds properties South. Another West/central and the third North. Inside each zipper pencil bag is the keys for houses in that region. Each set of keys is labeled with house numbers only. I like the free soft plastic keyrings given out for free at events. Perfer white as i write with marker on the back side the house number. It works for me now but i would expect to keep improving on this system in the future. --99.203.xx.xxx




Organizing Rental Keys (by Marie [OK]) Posted on: Jul 7, 2019 2:47 PM
Message:

Thanks everyone! --68.12.xx.xx




Organizing Rental Keys (by razorback_tim [AR]) Posted on: Jul 7, 2019 4:18 PM
Message:

Landlord locks are the way to go - there's nothing to organize. --70.178.x.xx




Organizing Rental Keys (by WMH [NC]) Posted on: Jul 7, 2019 4:43 PM
Message:

But RZTim, in fact there is. If you re-use cores, at least. And somehow we have ended up with 47 bazillion Tenant Keys on a ring that we must not need, as the cores are not there and all Tenants have keys LOL! --50.82.xxx.xx




Organizing Rental Keys (by Roy [AL]) Posted on: Jul 7, 2019 5:29 PM
Message:

I know one local Ll whose rental house doors have no locks on them. He tells his tenants that if you want locks, go buy your own at Walmart and then take them off when you vacate.

Another LL here has over 100 houses and all of his have deadbolt locks with a passage knob. Each deadbolt lock is keyed the same by a locksmith. He carries one key which will open each of his 100 plus houses. I am tempted to adopt this strategy.

--68.63.xxx.xxx




Organizing Rental Keys (by Rob [MA]) Posted on: Jul 7, 2019 6:32 PM
Message:

I bought Schlage combo deadbolts and keep zero keys. Bottom handle is a hallway passage set that gets thread locked on.

I just emailed the new tenant her code.

BEST decision I've made. Buy once and done. --98.11.xxx.xxx




Organizing Rental Keys (by BRAD 20,000 [IN]) Posted on: Jul 8, 2019 1:56 AM
Message:

Marie,

Step one: simplify your life by installing iCore deadbolts from Landlord Locks.com

Step two: go to dinner because there is nothing left to organize.

Cost: cheaper than the box store locks because they last longer, no labor and materials to replace broken locks. No fiddling with locks in bags or big rings of keys.

Service: when I need keys I send an email listing the needed numners and they are on my desk in 2 days, with the cylinder number stamped on the key. EVERY key works so no trip to the house to check the new key.

BRAD --73.102.xxx.xxx




Organizing Rental Keys (by BRAD 20,000 [IN]) Posted on: Jul 8, 2019 2:03 AM
Message:

PS

The LL with 100 doors on the same key is ripe for a lawsuit. Providing a home with a lock on the door and a key in hand falls into the legal principle called “implied safety”.

After a rape or burglary or murder the police will ask for the key log. That LL will be SOL.

BRAD --73.102.xxx.xxx




Organizing Rental Keys (by Roy [AL]) Posted on: Jul 8, 2019 5:53 AM
Message:

Brad20K,

The LL with 100 doors all keyed the same is an associate of mine (just like you) and this LL is my town's 'Big Dog'. He is on a first name basis with everyone in the court system and he basically 'untouchable'. This is Alabama,..'it not what you know but who you know' that rules here. --68.63.xxx.xxx




Organizing Rental Keys (by Steve [MA]) Posted on: Jul 8, 2019 7:18 AM
Message:

I use a master along with a sub master key system for my rentals. The mast allows access to everything including the common area, the individual units & 99% of the padlocks. The sub masters allow access to all of the individual units & common areas at a specific location. These sub master keys enable me to give a key to a trusted worker to have limited access at a specific address.

All of the keys that are currently in use for any of the rentals are kept in a locked key box at my office. They are all numbered with a semi secret code so if anyone where to somehow steal them it would be almost impossible to know where they go. --96.237.xx.xx




Organizing Rental Keys (by Carolyn [MO]) Posted on: Jul 8, 2019 7:57 AM
Message:

I started using Landlord Locks many years ago. That has simplified my life. --136.33.xx.xxx




Organizing Rental Keys (by Nellie [ME]) Posted on: Jul 8, 2019 8:21 AM
Message:

I use Schlage deadbolts with a passage doorknob. They are on a master key system. I rekey each unit between tenants. All deadbolts for a particular unit will be keyed the same. My master key will get me into any unit. --70.20.xx.xxx




Organizing Rental Keys (by Roy [AL]) Posted on: Jul 8, 2019 2:05 PM
Message:

If you ever really think about it,...door locks of any kind only keep honest people out of your houses. Thieves generally do not come through the front or back door,..they break windows which is much easier. The only thing door locks really do is give their owners a false sense of security. --68.63.xxx.xxx




Organizing Rental Keys (by Landlord ofthe Flies [TX]) Posted on: Jul 8, 2019 6:00 PM
Message:

Engrave a number on each key and corresponding tumbler and then have a spreadsheet that lists which key goes where. If you rekey by rotating locks, then you just change the spreadsheet. Extra key/tumblers you buy can be easily rotated into the system. --108.69.xxx.xxx




Organizing Rental Keys (by 6x6 [TN]) Posted on: Jul 8, 2019 6:48 PM
Message:

WMH, Don't toss your old cores as you may be able to trade with another LL at a convention or something.

Myob, What good is a gun if it isn't loaded.

Brad, How many units would be required to need a key log? --73.120.xx.xxx




Organizing Rental Keys (by ned [AL]) Posted on: Jul 8, 2019 8:19 PM
Message:

Dumb question to Brad... or anyone who relies on landlord locks.

About 2/3rds of my units have deadbolt installed...

So...I'm thinking- passage doorknob and LandlordLock deadbolt. That makes the most sense...right?

Additional question- if you have a house with 3 doors... would you do all three doors? (I mean, as long as I can access 1 door... that's all I have to have...)

If you had cash to do it...would you do 'em all in one fell swoop and done? Or, just with turnovers?

--70.92.xx.xx




Organizing Rental Keys (by DON [PA]) Posted on: Jul 9, 2019 12:07 AM
Message:

I keep 3 copies of each key. Have three plastic tray boxes with divided compartments. one for my work truck, one for my personal vehicle, one kept at my home. Each key gets a tag with the tenant's first name on it, NOT the address. When someone moves out the keys for that lock are places with the lock and kept in a plastic bag to be used for the next vacancy (at a different house.)

I also have some knobs and deadbolts that I do not have the key for. Why do I keep them? I have rowhomes with back doors that open into small backyards accessible only through an alley. No one enters through the back, so no key is needed for those doors. --73.141.xxx.xx




Organizing Rental Keys (by WMH [NC]) Posted on: Jul 9, 2019 7:47 AM
Message:

Ned/AL, we do LL Locks deadbolts and passage knobs. Hard to lock yourself out that way!

We started out doing them at turnover but then DH realized it was so convenient to only need the one key he changed them all out.

Depending on the door setup, we do get duplicate cores for houses with multiple doors if it makes sense. We have one house that has a laundry shed, a mudroom door, then a door into the house from that and also a front door. So four matching cores for that one. Luckily all departing tenants have moved out of state (and returned all keys) so haven't changed that lock in years LOL! --50.82.xxx.xx




Organizing Rental Keys (by Hoosier [IN]) Posted on: Jul 9, 2019 3:55 PM
Message:

I use LL Locks with icore.

My question is...why is this a state-specific question for OK? --99.92.xxx.xxx




Organizing Rental Keys (by ned [AL]) Posted on: Jul 9, 2019 8:11 PM
Message:

Hoosier- do you use landlord lock deadbolts and passage locks?

Do you do every door?

Did you convert 'em all at once, or just at turnover? --70.92.xx.xx



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